Electronic Data Sharing and Privacy

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ADRC-TAE Issue Brief - Online Medicaid Applications

Source: ADRC-TAE
ADRCs have used a number of strategies to streamline access to long-term services and supports. One key strategy, used by many ADRCs, is to provide online applications for Medicaid or screening tools to assess eligibility for benefits. This issue brief provides details about ADRC grant efforts related to online applications.
(Word)
(PDF)
Updated December 11, 2007

ADRC-TAE Issue Brief: ADRCs and the Health Insurance Portability and Accountability Act of 1996 (HIPAA)

Source: Theresa N. Lambert, James Whaley, and Susan Shepherd of the National Aging Information & Referral Support Center, National Association of State Units on Aging
In light of HIPAA, Aging and Disability Resource Centers face an important challenge. Since an ADRC is designed to be a one-stop shop for consumers for long-term care information, assistance and access to services, it may be subject to HIPAA's requirements. This Issue Brief, prepared by the National Association of State Units on Aging, reviews the privacy and security provisions of HIPAA and highlights potential implications for ADRCs.
(External Link) • File type: pdf
(Word)
(PDF)
Updated June 16, 2008

NCOA Data Sharing Issue Brief
Source: NCOA
This issue brief, Sharing Data, Protecting Privacy:
Potential Partnerships to Improve Benefits Access, from the National Council on Aging explores the sharing of data among governmental human services agencies and between such agencies and community-based organizations that already play a vital role in helping eligible seniors and adults with disabilities to access public benefits.
(External Link) • File type: web
(PDF)
Associated Date: September 2011

Office on Aging Information Exchange Diagram

Source: South Carolina Office on Aging
This diagram was created to assist South Carolina’s Office on Aging with strengthening its IT/MIS data sharing capacity. This detailed diagram shows data exchange links that presently exist among various database systems as well as those that need to be created as part of future enhancements.
(Word)
Added August 5, 2010

Online Medicaid Applications - Monthly TA Call Notes - May 3, 2007

Source: ADRC-TAE
These are the summarizing call notes from the May 2007 Monthly TA Call on Online Medicaid Applications.
(Word)
(PDF)
Associated Date: May 01, 2007

Data Sharing and IT Integration Presentation from 4.12.07

Source: ADRC-TAE
This presentation was used on a Multi-Agency peer workgroup call on April 12, 2007. It highlights the main points of a white paper written by Gary Chapman and Carrie Blakeway.
(Powerpoint)
Associated Date: April 12, 2007

Virginia Interagency Data Sharing Form

Source: Virginia
This "Uniform Authority to Use and Exchange Information" Form is used by the state of Virginia so that agencies can coordinate services and benefits.
(PDF)
Updated November 20, 2007

ADRC Partner MOU - Cumberland, PA

Source: Pennsylvania
This Memorandum of Understanding is between the Cumberland Link to Aging and Disability Resources and a participating agency. Through this understanding, the parties will work together to accelerate the eligibility process and avoid duplicative paperwork and administrative overhead through the integration of staff and services necessary to determine eligibility for public services.
(PDF)
(Word)
Updated February 10, 2009

ADRC Partner and Data Sharing MOU - Allegheny, PA

Source: Pennsylvania
This Memorandum of Understanding is between the Allegheny Link to Aging and Disability Resources and a participating agency. Through this understanding, the parties will work together to accelerate the eligibility process and avoid duplicative paperwork and administrative overhead through the integration of staff and services necessary to determine eligibility for public services.
(PDF)
(Word)
Updated February 10, 2009

NH ADRC HIPAA and Business Partner Agreement "“ DRAFT (no available resources yet)

Source: New Hampshire
This document details the purpose of the business partners agreement, including the use of this agreement to meet the standards set by forth by the Health Insurance Portability and Accountability Act (HIPAA). The document also includes the form that business partners sign when entering into an agreement with the New Hampshire ADRC.
Updated February 10, 2009

NH ADRC Rules for Staff Use of Information System (no available resources yet)

Source: New Hampshire
This table details the rules for use of the ADRC systems including staff access to client records.
Updated February 10, 2009

Client Revocation of Information
Source: Heart of Texas Real Choice Program, Texas
The Texas Real Choice Program uses this form to document clients who are revoking previously signed consents for release of information.
(Word)
(PDF)
Updated February 10, 2009

Information and Referral System User Confidentiality Agreement
Source: Heart of Texas Real Choice Program, Texas
This confidentiality agreement outlines the responsibilities of staff using the Central Texas Regional Access and Assistance System (CTEASE), an information and assistance software program used by a network of organizations that focus on improving the delivery of health and human services to individuals who have unmet needs.
(Word)
(PDF)
Updated February 10, 2009

US Government Accountability Office Report on Health Information - First-Year Experiences under the Federal Privacy Rule
Source: US Government Accountability Office
The US Government Accountability Office (GAO) examined the challenges faced by entities impacted by the Health Insurance Portability and Accountability Act of 1996 including the experience of providers and health plans in implementation, the experience of public health entities, researchers, and representatives of patients in obtaining access to health information, and the extent to which patients appear to be aware of their rights.
(External Link)
Updated December 11, 2007

Case Studies of Electronic Health Records in Post-Acute and Long-Term Care Settings
Source: U.S. Department of Health and Human Services, Office of the Assistant Secretary for Planning and Evaluation, Office of Disability, Aging and Long-Term Care Policy and the University of Colorado Health Sciences Center
This report evaluated the status of interoperable electronic health records (EHRs) that extend into post-acute care (PAC) and long-term care (LTC) settings, and are capable of health information exchange with other care settings using four existing sites across the U.S. as case studies.
(PDF)
Updated December 12, 2007

FAQ: Medicaid Data Confidentiality
Source: CMS
CMS provided answers to questions by grantees concerning Medicaid data confidentiality.
(Internal Link)
Updated November 20, 2007